Rules & Regulations of the school | Delhi Public School Ghaziabad International

Rules & Regulations of the school

Rules & Regulations of the school

Important Information For Parents
Parents are requested not to send sweets, toffees or any other eatables to celebrate their ward’s birthday. It will be a good gesture to contribute one book to the school library or a sapling.
• Parents are requested to read the contents of the school Almanac carefully and in the interest of the child abide by the rules & regulations laid down by the school.
• Parents are requested to send the perforated sheet (Student’s Personal Record) duly filled and signed to the class teacher.

• Parents should have the I-cards/Parent’s card (given at the back of the almanac) when they come to pick their children up in the afternoon.

• Kindly ensure that all the details in the almanac are completed.
• Any urgent message may be communicated at the school reception telephonically. Phone calls from parents for any teacher or student during the school hours will not be entertained.
• Parents are requested to switch off their mobile phone in school premises.
• Parents who make independent transport arrangements for their ward by hiring private vehicles will be fully responsible for the same. They must ensure that proper verification of drivers is done and all safety measures are taken to avoid any untoward incident.
• Parents are requested to sign the reports, test papers, teacher’s remarks in the notebooks/school almanac so that they are abreast with the progress of their child. They are also requested to visit the teachers whenever called or on PTMs and orientation programmes.
• Please do not send your child to school if he/she is feeling unwell. A proper application or Medical Leave must be submitted in writing by the parents.
• Apart from the training given by the school, students are expected to devote some time regularly at home. Supervision of the same should be arranged.
• Parents are requested to bring their ward’s almanac during PTMs for registering their presence in it. (Refer to pages at the back of the almanac)
• Parents should carry out their responsibilities as joint educators in instilling in their children respect and strict adherence to all school rules.
• The safety and security of our students is the prime concern and responsibility of the school and the schools will take all steps to ensure the same. However, there are certain unforeseen incidents which are beyond the reasonable control of the school when students take part inanyindoor and outdoor activities including all Sports, Riding, Tracking, Excursions, Camping, Cycling etc. or any other activity that is usually conducted by the school as a part of learning and if some untoward incident occurs for that the onus will not rest with the school alone.
The school or any teacher, or any staff will not be held responsible for any loss or damage or injury of whatsoever nature caused to the student inside/outside the school due to his/her own act or expression, negligence or any inter-se dispute between the students, intentionally or unintentionally creating any circumstances which would lead to causing hurt/injury/damage to such student by any object or human being.
The school authorities, staff, teachers will be free from any and all liabilities, claims, suit, demands, judgments, costs, interest and expense arising from such situations, including any accident or injury to the student and the costs of medical expenses.

Parent-Teacher Forum
The Parent-Teacher Forum was set up many years ago on the guidelines provided by the Central Board of Secondary Education. The General Body of the Forum is constituted of all the parents whose children are studying in the school. The Executive Committee of the Forum is a nominated body represented by parents and teachers of the school. The Principal of the school is the ex-officio President of the Forum. The PTF plays a pivotal role in making decisions from time to time regarding the welfare of the school. It facilitates closer association between parents and teachers in their effort to make the school an ideal place for the all-round education of children. It also offers parents a platform to express their views freely and frankly, thereby involving them in a process of mutual participation aimed at the welfare of the children studying in the school.

Our Expectations From Parents And Guardians
Parents must realize that school is a second home for children. They need all the considerations in their favor by way of safety and security, love and co-curricular work. It is from this point of view that we expect parents and guardians to follow the norms, given below, extremely meticulously.
1. Parents are expected to go through the school calendar carefully and make a note of important dates and events, especially parent-teacher meetings, tests and examinations. We expect the parents to come in large numbers and meet the concerned teachers to discuss not only the academic progress but also other areas of personality development like attitude, aptitude, confidence building etc.
2. Parents must register a permanent mobile phone number/ landline number with the school on which SMS and other alerts may be sent. In case of change, the parents MUST notify the changed number in writing within 3 days.
3. No student of class XI or XII will be allowed to leave the school early on the plea of attending private coaching classes.
4. Parents may please see that their child adheres to the school uniform strictly. Children accompanying their parents during PTM days must also come in school uniform.
5. Wearing of fancy shoes, jewellery, unruly hair and fancy haircuts like mushroom cut etc., streaking/highlighting of hair by fashion hair colours is not permitted. Skirt hemlines are to be knee-length.
6. Parents/Guardians are not permitted to enter class rooms to meet their children or to seek unscheduled interviews with teachers during school hours. Prior appointment for meeting the staff must necessarily be taken through green appointment cards given at the back of the almanac.
7. In case of emergency, parents/guardians must meet the Principal/ Headmistress and adopt a course of action in consultation with them.
8. No Strangers Are Allowed To Meet Children.
9. Usage of school bus is compulsory for all students unless, parents take on the responsibility of a drop & pick of their ward.
10. The cycle rickshaws with improvised seating for many young children are an illegal and dangerous mode of transportation and are totally banned by the school under instructions from the District Administration.
11. Pick up point for private commuters are outside the school. No stranger, driver or family friend is allowed to pick the children up.
12. Once the child has come to the school, parents and guardians are not permitted to take him/her back home during the school hours unless there is a major emergency. In such cases, the permission of the Principal/Headmistress is mandatory. Lunch boxes and water bottles are not allowed to be sent for students once they have entered the school premises.
13. Parents and guardians must know that no school teacher is allowed to take private tuitions. As such, they should not press the teachers of this school to accept private tuition work for their wards. The Principal’s helpline may be used to inform any irregularity in this regard.
14. Parents and guardians must immediately inform the school in case there is a change in their address and/or telephone number.
15. Any communication that parents wish to make with the school must be addressed to the Principal/Headmistress of the respective wing only and not to the class teachers.
16. Last but not the least, we expect parents and guardians to be cordial and polite with the staff of the school even in the most taxing situations. Parents are also requested to maintain a proper dress code at all times while entering the school premises.

School Discipline
Discipline is the law of nature. Without it, nothing works. Inculcating discipline amongst children is the most significant aspect of education and is not confined to school alone. Parents, too, must co-operate with the school in observing these norms:
1. Attendance is compulsory for celebration of National Days.
2. Irregular attendance, unjustified or unexplained absence from school, habitual late coming, leaving the school premises without permission, disobedience and any type of unruly and objectionable behavior are considered to be grave acts of indiscipline on the part of a student which can lead to his/her expulsion from the school.
3. The school uniform, only in prescribed school colour, should be immaculate, clean and smart, and should be worn on all working days and functions. Actions will be taken against students who are habitually improperly dressed.
4. Students on their way to and from the school are expected to conduct themselves in a responsible manner. Being on the road in any mode of transport entails caution, care and attention to safety rules.
5. Students who expect to reach home late after the school due to personal reasons must inform their parents/ guardians in advance.
6. Students are expected to take proper care of the school property. It is for their convenience. They should not break any item of furniture and fixtures within the school.
7. They should not write, scratch or engrave graffiti on desks, chairs and other surfaces.
8. They should not damage or remove things belonging to other students.
9. Damage done even by accident must be reported at once to the Principal/ Headmistress/Class Teacher. Anyone who notices something damaged must report the matter to any of the personnel mentioned above.
10. If a student causing damage to the school property is identified, he/she will be charged with a fine.
11. In the event of collective damage to school property in a classroom, the entire class occupying that classroom will have to bear the cost of damages.
12. The school is not to be held responsible for the loss of personal belongings. It is not advisable for students to bring valuables to the school.
13. Parents are requested not to give more than Rs. 100/-to their ward. If for some reason, he has to bring more, written information must be sent to the class teacher.
14. Running and shouting in the school premises is not allowed. While using staircases and corridors, all must keep to the left. Loitering in the lobby and the office areas is strictly forbidden even during recess.
15. Students are strictly forbidden from purchasing eatables from unauthorized vendors/hawkers near the school premises.
16. No money collection for any purpose is allowed to be made in the school without prior permission of the Principal.
17. At the end of each terminal examination, all students are issued their report cards which are to be signed by their parents/guardians within three days of the receipt of the card and then returned to the school.
18. Bus monitors and teacher escorts are responsible for orderly behavior in the bus. They must ensure that only those students who hold a valid bus pass travel in the bus. Any unruly and in disciplined behavior while travelling in the bus will result in withdrawal of the bus facility.
19. It is compulsory for all students to attend the assembly.
20. All our students should observe high standards in their general get up, deportment and conduct.
21. Use of foul, unparliamentarily language is a punishable offence.
22. In order to acquire competency in spoken English, all students must converse in English while they are in school.
23. Using unfair means in a test or examination is a grave offence. A student who is found using unfair means will be awarded zero in the subject and will be issued a strict warning. Repetition of the same offence will result in his/her expulsion from the school.
24. Students are not permitted to carry cellular phones and pagers to the school. If a student brings a mobile phone to the school, it will be confiscated for a period of six months and a fine of Rs 2000 will be imposed. They are not allowed to use school phones without permission. They cannot be called to the school offices to attend to phone calls during school hours. However, in case of emergency, the telephone in the HM’s room may be used by the students.
25. Misbehaviour inside the school premises or in the school conveyance may also lead to disciplinary action against the concerned student. Objectionable behavior, use of abusive language, discourtesy and disrespect to the teachers, disobedience and irregular attendance will also lead to strict disciplinary action.
26. Students are not allowed to drive motorized vehicles such as cars, scooters and motorcycles within or outside the school.
27. Under no circumstances will crackers, fireworks, firearms and any other inflammable material be permitted in school. A student indulging in any act of indiscipline could be given severe punishment, as severe as suspension from the school.
28. Bunking classes or school is strictly prohibited.
29. Writing on shirt/uniform is a punishable offence.
30. Retribution Card: In order to maintain discipline in the school, the system of retribution cards is followed. Any of the below mentioned misbehaviour or indiscipline can lead to the student being given a retribution card. The card is issued to the student in the presence of the parent. It will be issued by the coordinator for a period of 3 days and signed by the headmistress. The card will be returned to the Coordinator on the 4th working day. 3 retribution cards will lead to one yellow card.
• Using abusive language
• Writing / scribbling on shirt/ uniform/ furniture
• Carrying costly articles (like expensive watches, fountain pens,
Cameras, jewelry, electronic gadgets)
• Carrying money more than Rs. 100
• Linking names and spreading rumors
• Bullying others
• Constantly interrupting the teaching process and indulging in rude and
Unacceptable behavior in the class and school premises
Yellow Card: Any of the below mentioned misbehavior or indiscipline can lead to the student being given a yellow card. It will be issued for a period of 5 days and signed by the Headmistress and the Principal.
• 3 retribution cards will lead to one yellow card. The student will
Report to the coordinator for detention during break time and
PT periods
• Disfiguring or damaging school property
• Bunking classes
• Bringing a cell phone, I pad, I pod, PSP to school
• Use of violence in any form
• Harming / hurting any Person / Property / Self
• Damaging, scribbling or tearing pages from library books, text books or exercise books
• Bringing sharp and injury causing articles such as knife, scissors, paper cutters etc.
• Misconduct, indiscipline and misbehavior in school transport
• Using holicolours, bursting crackers will lead to severe penalty in the form of marks deduction and suspension from school
Issue of three yellow cards will lead to immediate suspension for a period of 1 week.3 suspensions will lead to immediate expulsion.
Roll numbers of students who do not follow the school rules or behave in an indiscipline manner may be withheld based on the code of conduct issued by the CBSE.

Leave Rules for Students
1. No Half Day Leave is permitted. In case of any family function or other programme, parents are requested not to send the child to the school.
2. Children are expected to attend school regularly. Under affiliation Bye-Laws of the Central Board of Secondary Education, all students are expected to log in a minimum attendance of 75% of the total working days in the academic session. As such, no leave of absence is granted unless parents/guardians submit an application well in advance on plausible grounds for absence.
3. In case of sickness for any period of time, a Medical Certificate must be attached with the leave application.
4. If an unauthorized absence exceeds a period of 15 days it shall be presumed that the parents are not willing to continue their child’s education at DPSG and one month notice required for T.C. shall start from the 16th day of such unauthorised absence and charges shall be levied accordingly. If the parents want the child to resume classes it shall be done only with the permission of the school management.
5. If the unauthorized absence exceeds a period of 15 days, the name of the absent student is struck off the rolls of the school. A penalty of Rs.5,000/- shall be charged in case the re-joining is granted.
6. Student suffering from infectious diseases such as Chicken Pox, Cholera, Measles, Mumps, Whooping- Cough, Swine Flu and Jaundice must observe the prescribed period of Quarantine, and on returning to school, should produce a fitness certificate permitting him/her to do so.

NORMS RELATING TO WITHDRAWAL OF A STUDENT FROM THE SCHOOL
Withdrawal of a student from the school is necessitated under certain circumstances either in the student’s family or in the school itself. The norms followed in this respect are given below. Parents must read these norms carefully and comply with them.
1. If a student needs to be withdrawn from the school, the parents/ guardians of that student need to follow the procedure as mentioned under the Fee Refund policy.
2. A student can also be asked, by the school, to be withdrawn on academic or disciplinary grounds including submission of false information to the school at the time of admission. Disciplinary action may even involve expulsion. The Principal’s decision in such matters is final.
3. Misbehavior on the part of parents/guardians with any member of the school staff may also lead to withdrawal of the student from the school.
4. Transfer Certificate (TC) on withdrawal is issued only after all the school dues are cleared by the parents/guardians and the filled form needs to be submitted to Admission Incharge. (Refer to Annexure VIII)

Fee Refund policy
1. For seeking withdrawal of admission, a student needs to give one month’s notice prior to start of next Quarter; mid Quarter withdrawal is not allowed and will be permitted only in circumstances below mentioned.
2. Refund of Quarterly Fees will only arise in below mentioned cases where there is mid-Quarter withdrawal. In rest of the cases, mid-Quarter withdrawal will not be allowed.
3. Refund on withdrawal of admission will only be done in below mentioned circumstances on submission of documentary evidence:
• Transfers of Parent to different district/city/state – Parent have to submit proof of transfer viz. their transfer letter/appointment letter for new location and proof of admission of student in new school. For getting the TC a student needs to give one month’s notice in lieu of which the student needs to pay one month’s fee as per the fee rules of the society. For e.g. A student applying for TC in April will have to pay Fee for April and May, treating month as a unit and will be refunded for the month of June.
• Health Reason- Doctor’s certificate for justifying the withdrawal of student from school to be further certified by resident/nominated doctor. For getting the TC a student needs to give one month’s notice in lieu of which the student needs to pay one month’s fee as per the fee rules of the society.
• Death of Student- Fee will be refunded for the month in which student has not attended even a single day in the month. Notice period clause will not apply in this case.
• Any other reason, if it justifies withdrawal of student in mid-quarter should be approved by the Management/Principal.

School Library Rules
1. Each member / student will be provided a non-transferable borrower’s ticket at the beginning of the new session which is to be produced before the librarian to get books issued from the library.
2. The readers shall not sub-lend the books issued by the library.
3. Borrowers must satisfy themselves about the physical condition of the books before borrowing or else they shall be held responsible for any damage or mutilation noticed at the time of returning.
4. If the book is lost, the reader has to pay the cost of the book or replace the book.
5. The students must return the book on the given due date.
6. Late fine will be charged Rs. 2.00 per day per volume after the due date.

Transport Rules
1. The School makes transport arrangements for the children through its own fleet of buses on an annual contract explicitly on request from parents.
2. Unauthorised travelling in the buses is viewed as serious offence and can lead to a fine of Rs.500 per day.
3. Parents are expected to co-operate with the school by ensuring that their children travelling in the buses report at their embarking points well on time, carry their identity card with them all the time and behave in a disciplined way, in the interest of their own safety as well as that of the other users.
4. In case of any problem or any mishap, the parents are advised to avoid any altercation with drivers and conductors. They should immediately contact the school authorities on the phone number given on the bus, or the phone number given in the almanac. The school will ensure appropriate action in such circumstances. For any information whatsoever, parents are expected not rely on any information that they may get from drivers and conductors. For information related to their wards and academic process, timing or working days, they should contact the school directly.
5. Parents are requested to study the specified routes and opt for those which suit them best. Please remember that it is not possible to cater to individual requirements at the cost of time and distance.
6. Students are not allowed to travel in any other bus route except their own route. However, they can do so with permission from the respective bus in charge.
7. The bus drivers are authorized to stop the bus only at the designated stops. The bus will not wait for latecomers.
8. The use of bus facility cannot be discontinued in the middle of the session. It may, however, be discontinued latest by 10th July after submitting an application to the Administrative Officer 15 Days in advance.
9. Application for request for Change in Transport in case of transfer/change of address should be submitted to the Administrative officer atleast 15 days prior to the beginning of the subsequent month. Acceptance of Request for Change in Transport is based on Route and availability of Seats.
10. Any change in transport will be effective from the subsequent month of submission of request.
11. Application for availing transport facility should be submitted to the Administrative officer at least 15 days prior to the beginning of the next month.
12. Full month Fee will be taken for availing transport in middle of the month.
13. Application forms for availing bus facility & discontinuation or change are given at the back of the almanac.
Behavioral Practice
1. Students are expected to behave in a courteous manner. Be seated when the bus is in motion. No student is allowed to stand on the footboard.
2. Unruly behavior, tearing of seat covers, breaking window panes or related offences will result in heavy penalty and withdrawal of bus facility.
3. Avoid throwing any thrash/food inside or outside the bus.
• Follow the instructions of the teacher in charge. He/ She has the authority to report any offence to the Principal immediately.